Position Title: Operations Manager, Field to Market
Position Posting: https://fieldtomarket.org/the-alliance/our-staff/careers/
Field to Market: The Alliance for Sustainable Agriculture™ is a 501(c)(3) organization that brings together a diverse alliance of grower groups; agribusiness companies; food, fiber, restaurant and retail companies; conservation groups; universities and public sector partners to focus on promoting, defining and measuring the sustainability of row crops for food, feed, fiber and fuel production.
Reporting to the President, the Operations Manager plays a vital role alongside the leadership team, Board of Directors, membership and stakeholders in achieving Field to Market’s program mission, goals and objectives. The position will focus on fiscal management, governance, day-to-day operations, and personnel.
Duties and Responsibilities
- Work closely with the President and staff to implement annual and long-range strategic plans and operational work plans and budgets.
- Plan, coordinate, facilitate, and attend Board of Directors, Executive Committee, plenary, committee, cross-sector dialogues, and other assigned meetings. Prepare and present required information via presentation materials such as finance and operational updates and ensure overall non-profit and governance compliance. Record minutes and generate meeting summaries.
- Perform routine bookkeeping to manage and support operational finances including budgets, AR/AP, contracts, leases, insurance, vendors and other financial obligations or commitments. Utilize tools such as QuickBooks and Bill.com. Coordinate with outside accounting and auditing resources.
- Oversee administrative aspects of membership management including maintenance of records in NEON (membership management software for nonprofits), tracking and processing member dues, member support and communication, and generating routine and ad-hoc reporting.
- Manage event planning for key program events to including twice-yearly membership plenaries and annual conferences (e.g. Sustainable Ag Summit). Manage venue and vendor contract and logistics, and assist in crafting content programming, marketing and sponsorships, registration and stakeholder collaboration.
- Support annual audits and reporting implementation of required procedures. Maintain appropriate licenses and certificates for good standing in Colorado, D.C. and federally to maintain 501c(3) status, tax-exempt certificate and SAM registration. Maintain records of all contracts and MOUs.
- Manage human resource needs, including hiring and onboarding, employee records, benefits (health insurance, retirement programs), contracts, policies and compliance, expense reporting and payroll processing.
- Oversee routine office or facilities administration, including the purchase, procurement and/or maintenance of office equipment, supplies, leases, and utilities. Manage office safety (including serving as Designated Safety officer) in coordination with building management.
- Oversee administration of systems and tools, including Neon, Office 365, ShareSync, Zoom, Adobe, Calendly and Typeform, etc. Coordinate with external IT resources or contractors.
- Provide grant management support by leading budget development, financial forecasting, scheduling, staff allocation, compliance, and financial reporting for the administration for existing and proposed grants.
- Work on and/or support special ad-hoc and ongoing projects and, where required, act as a project manager including coordination, planning, scheduling, budgeting and presentations.
- Assist with travel planning and logistics (flights, lodging) for President and staff as needed.
- Perform all other duties and tasks as assigned and necessary to support program activities.
- Bachelor’s degree from an accredited college/university, or equivalent combination of education and work history in related field.
- A minimum of four (4) years of experience in non-profit organization operations management, or an equivalent combination of experience and education.
- Minimum two (2) years of accounting and finance experience required with knowledge of GAAP and systems, such as QuickBooks. Must have experience with programming planning and budgeting.
- Minimum two (2) years of grants management experience with knowledge of grants or proposal development, grants compliance, and systems, such as NEON.
- A minimum of two (2) years of experience with event and meeting management.
- Ability to work effectively and maintain good working relationships with members, Board members, partners, stakeholders, and other related organizations.
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling of inclusive behaviors, and proactively managing bias.
- Ability to manage multiple competing priorities and deadlines with attention to detail.
- Excellent analytical and organizational skills.
- Travel required: up to 15%. At times, travel may be expected on short notice. Travel and other work-related assignments may include evenings and weekends.
- This position is hybrid, based in Washington, DC. Currently, staff are in the office one day per week (more often as needed) and remote for the remainder.
- This position may require prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 50 pounds at times.
This is a full-time exempt position. Annual starting salary is based on experience and is negotiable starting at $100K. Field to Market offers a comprehensive benefits package, including health, dental and vision insurance, 401k match and generous paid leave. Please note applicants must have authorization to work in the United States.
Please submit an application online at https://fieldtomarket.typeform.com/Applications. Applications will be considered on a rolling basis until the position filled and will require a cover letter and resume. Please direct all questions to firstname.lastname@example.org.Use the subject line “Operations Manager.” One combined PDF file is preferred.
- Salary starting at $100,000